Know How to Open Offline Folders in Outlook Without Any Trouble

microsoft outlook offline
microsoft outlook offline

Thinking about how to open Offline Folders in Outlook 2016, 2013, 2010, 2007? Do you not know the right method for this? Do not worry anymore! In this article, we are going to provide the top 3 methods that help you to open offline OST file in Microsoft outlook offline.

Offline Storage Table (OST) file is the only mode to access the Exchange mailbox folder on the desktop-based Outlook. It provides the facility to work in an offline environment. Besides Exchange, the OST file creates when a user configures an email account such as Gmail with IMAP in Outlook program. In both cases, Microsoft outlook offline generates a .ost file. But, once the user deletes an account, the Offline Storage Table file becomes inaccessible.

So, whenever the users face the situation when there is a requirement to open Microsoft outlook offline folders in Microsoft Outlook 2007, 2010, 2013, 2016. Thus, users need to convert the OST file into Outlook supported PST file format. There are multiple workarounds are available for the Offline folder to PST conversion. Let’s look at all the techniques one-by-one.

How to Open Offline Folders in Outlook 2016, 2013, 2010, 2007?

Here, three easy-to-use methods have described that help the users to view the Offline file in all Outlook versions. According to the need, users can choose the solution and follow the steps:

# Approach 1: Use Archive to Access Microsoft outlook offline

The Archive option in Outlook used to copy the mailbox data into the local PST file format. However, this feature does not import OST mailbox contacts into PST. To use this method, go through the below instructions carefully:

  • Launch Outlook on the system.
  • After that, open the OST file of your IMAP/POP3 configured account that is going to be moved.
  • Next, click on File >>Info >>CleanUp Tools.
  • Now, choose Archive from the list.
  • A new Archive dialog box will display, make sure that Archive this folder and all subfolders radio-button is selected. Here, choose the offline folders that you want to convert in PST.
  • Under Archive items older than the box, provide a date. This will archive the data items that were received on or before the mentioned date.
  • Click on Browse to provide an appropriate path on the desktop.
  • At last, click on the OK button.

#Approach 2: Use Drag & Drop Method

It is one of the easiest ways to open Microsoft Office Outlook offline folders. A user only needs to make a new local Outlook data file (PST) in the account. After that, drag and drop all the mailboxes items from the Offline folder to a new .pst file folder.

Note: Users cannot drag the default folder such as Inbox, Contacts, etc into a new PST file. Whenever a user tries to import any default folder, an error message displays on the screen. However, the user can copy the data from default folders to Outlook PST.

# Approach 3: An Expert Solution

Think about if an organization who are using Exchange and suddenly faces a server crash issue, then what will happen? They are unable to open their precious Exchange OST file and the one and only option left is a conversion of OST files. For this, the organization cannot use Archive and Drag & Drop method, because they are not so much effective and takes lots of time.

The best alternative is to use an automatic method that can export multiple OST files into Outlook-importable PST format. SysTools OST File to PST File Converter Tool is enough capable to convert all OST components including attachments, contacts, calendars into equivalent PST file. Adding to it, users can open an offline folder in Office 365 account.

The advanced algorithm of the software keeps the folder structures of a file during the conversion process. Apart from this, the tool is compatible with all editions of MS Outlook. No matter which Outlook and Windows versions users are using, the software shows the best result. Moreover, the resultant PST file can be easily imported into Outlook 2016 and in the below version. The users can follow the below steps to open Offline folders in Outlook 2016, 2013, 2010, 2007.

    • Download and open the software on the Windows system.
    • Click on the Add File option to browse the OST file.

    • Choose the PST file format from the list.

    • Browse the location for the resultant Outlook readable file.

  • Finally, click on the Export option.

Bottom Line

In the end, we concluded that Outlook creates an OST file whenever a new email account is configured through IMAP or if the account connected with Exchange Server. However, when the users delete the account itself, then the Offline folders are of no use.

Because it cannot be moved manually or open in Outlook application. Therefore, in this blog, we have discussed three workarounds that can change the OST file into PST format. Moreover, after comparing three of the methods, the professional tool is always recommended to open the Offline folder in Microsoft outlook offline 2007, 2010, 2013, 2016.

Read More:- Perform Lotus Notes Migration To Microsoft Exchange In Few Simple Steps


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