MS Office 365 is a prominent platform, and a large number of users use Office 365 for their personal and professional work. It offers numerous features and facilities to ease the users’ work. Still, users want to process the Office 365 export mailbox to PST task to secure their important data.
By exporting the Office 365 data into Outlook PST, users can easily keep their data in a local drive. Users can use the PST file to restore their Office 365 if they face any problems in the future with their data. Also, there are more things due to which users want to process the Office 365 email backup task.
This article will discuss the two solutions to accomplish this exporting procedure. We advise users to kindly read this article until the end and understand the stepwise working of the approaches to complete this exporting procedure.
Common reasons behind exporting Office 365 data to PST
The users may have multiple reasons why they want to process the Office 365 export mailbox to PST files task. Users must read the below points to understand a few of them.
- Users can keep a backup of their important data in a local drive after exporting Office 365 data to a PST file.
- If you are dealing with storage issues, you can export Office 365 mailbox to PST to free up some storage in Office 365.
- Users can easily transfer their data from one system to another as PST file is easily portable to another device.
- It helps users to avoid future mishaps such as intentional or accidental data loss, virus attacks, etc.
In addition, users backup Office 365 emails for more reasons that could differ from user to user. Every user wants a perfect solution that securely does this exporting task; the next section will introduce you to the best tricks to complete this task quickly.
Tricks to process the Office 365 email backup to PST file
The manual and professional ways help users to process this exporting task effectively. Users can process Office 365 export mailbox to PST files job manually with the help of the eDiscovery Export Tool. If users go professionally, they require having a professional third-party tool to accomplish this task. The next section will share the stepwise workings of both solutions, so understand each step carefully to complete this task instantly.
How to use a manual approach to export Office 365 emails?
We will use the eDiscovery Export Tool to begin the Office 365 email exporting procedure. Users must cover the entire process of exporting Office 365 emails in two stages. We will share the stepwise procedure of both stages so that users can easily process the Office 365 export mailbox to PST file task.
Stage 1: Enabling the eDiscovery Manager permission
In this, we will enable the permission for the eDiscovery Manager that is required for moving forward to process this exporting task. Let us see the steps for allowing eDiscovery Manager Permission.
Step 1: First, you need to log in to the Office 365 page.
Step 2: Move to the Admin Centre and click the Security option.
Step3: Then select the Permissions tab and go with the eDiscovery Manager option.
Step 4: Click the Edit button and look for the eDiscovery Administrator; tap on it. Then, press the Save button.
Stage 2: Creating content search to move emails to PST
After completing the previous steps, users continue with the Content search option to proceed with this exporting task. Follow the below steps to effectively process the Office 365 export mailbox to PST files task.
Step 1: Go to the Search option and click the Content search option.
Step 2: Click the New search option to create a new search for this exporting process.
Step3: Enter the name and description for the new search, and continue with the Next button.
Step 4: Choose the mailbox you want to process with this exporting task.
Step 5: Then, apply conditions per your requirements.
Step6: Cross-check your search settings and continue with the Submit button.
Step 7: Move to the Search list and choose your search. After that, click the Action.
Step 8: Select your Output under the Export result option and click the Export button.
Step9: Go to the Export tab and select your last export. Then, continue with the Download option.
Step 10: Scroll down the page and copy the Export key.
Step 11: Paste the copied key after opening the eDiscovery Export Tool.
Step12: Tap the Browse button to select the location where you want to save the PST file. At last, click the Start button to begin the exporting procedure.
Note: This solution will take too long to process the Office 365 export mailbox to PST files task. Moreover, the users can’t move the selective items from the Office 365 mailbox. There are more demits of this manual solution. So, before using this solution, keep its limitations in your mind.
An effortless way to export Office 365 mailbox to PST
If you want a simple procedure to do the Office 365 export mailbox to PST files task, the Shoviv Office 365 Backup and Restore Tool is the best option for users. This software works without limitations and allows adding large as well as numerous mailboxes concurrently. The folder hierarchy and data integrity will remain the same if users backup Office 365 emails using the Shoviv professional tool.
Users can also use its filter option, which allows them to select the desired items to move with the exporting task. Also, this option provides the facility to remove unwanted items before beginning the Office 365 email exporting task. Technical skills are not compulsory to handle this tool to process the Office 365 email backup task. It offers a variety of file formats to save the data from Office 365, such as PST, MBOX, HTML, EML, etc.
This article gave two solutions to effectively process the Office 365 email exporting procedure. Ultimately, we advise users to use the Shoviv professional third-party tool to securely process the Office 365 export mailbox to PST files task. Users can easily check the tool’s work by trialing its free demo version. Its free demo version is available on Shoviv’s official website, which can process the first 50 items per folder freely.
Author Name:- Divya Chauhan
Short Author Bio:- Divya Chauhan is a passionate web content writer. She is associated with Shoviv Software for the last three years. Being a tech geek, she has commendable command over Emailing and all its dimensions, and she loves to share it with readers. Blending professional language with a friendly tone is the best part of her writing style.